How does your day usually run at the moment? Do you have time for breakfast? Do you catch yourself at work wearing a top and skirt that don’t match? Or odd coloured socks? Do you get stuck in the rain without an umbrella? Left your keys/wallet/phone at home?
Or are you the complete opposite? Have everything together and the day just runs smoothly and seamlessly? There seems to be a spectrum where people fall between the Planners and the Free Spirit, but no matter where you fall now, there is always another tip or trick you can steal from these organisational hacks to up your own planning mojo.
Below are the top three hacks that other Planners are using everyday to make sure they’re on top of things, have more energy, and reduce their stress levels:
1. Prepare Prepare Prepare
There’s three of them because it relates to three levels of preparation depending on the situation. The old saying rings true that “if you fail to plan, you plan to fail” so below are some of the best ways people plan ahead. Creating healthy habits will get you a long way, but if you can create rituals (basically a series of habits strung together) then you really set yourself up for success.
Level One: Daily Preparation.
Planners believe that getting organised the night before is key to having a smooth running morning and reducing stress throughout the day. They check the weather forecast before going to bed to help decide what to wear and whether they need any wet weather accessories. They choose what they’re going to wear (plus all the things you need underneath!) from top to bottom and lay them out the night before. Your morning self may not pick up that two different shades of blue don’t actually match! They have their lunch and snacks in a bag ready in the fridge to just grab and go in the morning. It’s a seamless process!
Level Two: Weekly Preparation.
Planners spend time early on to save precious hours later by carving out their weekly schedule on Sunday’s with everything they want and need to achieve in the upcoming week. They schedule in meal preparation, workouts, “me time”, stretching time, meditation, appointments, presentations; all of it goes in. They treat everything as EQUAL so the practices they deemed important at the start of the week can’t be compromised on. They also allocate some ‘spare time’ for catch up in case unexpected things pop up.
Level Three: Monthly and Yearly Preparation.
This is the next level for Planners. Not only are they kicking goals on a week by week basis, but they also see the bigger picture. They set out their goals and intentions for the year broken down into the months so they know what’s next on their list. Because it’s so easy to run through life day by day, week by week, month by month, without achieving anything significant, overcoming this requires forward thinking and an understanding of the big picture to project yourself to where you want to go.
2. Embracing Minimalism
When I say “Minimalist” I don’t mean throwing out all your most prized possessions and going to live in a tree house in the middle of a rainforest. Planners are Minimalists in their daily lives. An example is their wardrobe. One of my clients Sara* is a Minimalist with her wardrobe. Most people only wear about 20% of the items in their wardrobe, so knowing this, Sara does a 6 monthly clear out of her wardrobe. If it hasn’t been worn in the past six months, it goes, to a worthwhile charity. The tip for knowing if it’s been worn or not – turn the coat hanger to face towards the front of the wardrobe and if it’s still that way at the six month check up, it goes. Having a clean and minimal wardrobe takes the stress out of making decisions on what to wear as well!
Planners also tidy as they go. Spending 10 minutes every night before bed tidying up around the house is PLENTY because there isn’t a whole heap of ‘stuff’ in the first place. A great tip is to apply the philosophy that if it takes less than 60 SECONDS to do something, do it at the time IMMEDIATELY. This frees up your weekends too so you’re not spending the whole time cleaning and tidying before the new week begins!
3. They take notes on EVERYTHING
The stores like Officeworks, Kiki K, and Typo are not just making money because their stationary looks good. There are so many things that we need to remember throughout the day that it’s easy to forget or become overwhelmed.
The process of writing notes down as reminders on either post-it notes or digitally in your phone, having an open calendar in the kitchen for everyone to see, or your meal ideas for the week, helps Planners to stay on top of everything and have others in the household also informed!
There are so many templates online and sites for advanced to do lists like Trello or Google Sites, or if you want the hard copy there are lots of amazing options within stationary retailers. Writing things down frees your mind for the more important areas you need to focus on!
Planners always seem less stressed, they have more energy, and despite their massive ‘to do lists’ they manage to get it all done. We can’t all be Perfect Planners, but we can all learn a little something from what they do…
*names changed for confidentiality